Key Volunteer Positions (KVP)

"Volunteers do not necessarily have the time; they have the heart"
                                                                             - Elizabeth Andrew


The following Key Volunteer Positions (KVP) are incredibly valuable to the success of our organization. They may be led by individuals or a group of individuals working together to serve this mandate for the Etobicoke Ringette Association. Some roles will require periodic work; whereas others will be ongoing throughout the season. The ERA Board of Directors will review all applications and contact individuals for further discussion and follow-up.

Applications for any of the following positions can be made here:


Fundraising & Sponsorship

  • Promote Etobicoke Ringette as a great sport for sponsorship
  • Manage and track sponsors at various levels
  • Ensuring all sponsorship commitments are met throughout the season
  • Ideate fundraising opportunities for the Association and/or teams including oversight for distribution of funds (working in collaboration with the Board and Treasurer on all proposals)
  • Administrative oversight of fundraising activities
  • Manage programs such as FlipGive and promote it among teams/members

RAMP Website/Player App Webmaster

  • Make content updates to ERA website using RAMP Content Management System (CMS)
  • Report system issues and enhancement suggestions to RAMP Support team
  • Sync RAMP registrations with RAMP website/player app
  • Oversee any issues or updates relating to players and schedules in the RAMP app

Convenor - Come Try Ringette

  • Organize on-ice activities for players
  • Solicit volunteers (on-ice and off-ice) to assist with day of the event activities
  • Work with the Marketing Committee to promote event
  • Work with the Registrar to ensure that CTR registration is set-up
  • Register CTR even with RO
  • Send communications to registered participants (event reminder, important event details and follow-up)
  • Report any injuries to Safety Officer

Convenor - Learn to Skate (FUN1)

  • Hiring and training of instructors
  • Create a schedule of Instructors (volunteer vs. paid) and find backups when absences are expected
  • Create a practice plan for each week, following Ringette Ontario guidelines for Children’s Ringette 
  • Identify children who are ready to progress from Learn to Skate to Learn to Play
  • Identify children and speak to families about our FUN2 or FUN3 program
  • Attend weekly sessions to answer any questions from family members, provide assistance and ensure program is running smoothly, on-time etc. 
  • Report any injuries to Safety Officer

Convenor - Novice House League

  • Oversee and direct all house league activities related to the rules of play and codes of conduct of Ringette Ontario and Etobicoke Ringette
  • Assign divisional coordinators
  • Coordinate the scheduling of all house league games and practices
  • Communicate information regarding house league activities to coaches, team managers and parents
  • Coordinate/vet coaches and bench staff for each team in conjunction with KVP - Coach Development
  • Have an general awareness of all the players   
  • Coordinate and direct the setting up teams/players at the beginning of the season and conduct team balance of the teams if required
  • Ensure that there are enough coaches to cover house league practices
  • Maintain an up-to-date list of the players on each team and the bench staff of each team
  • Report to the Executive any inappropriate conduct on the part of ERA members in the House League Program
  • Coordinate with KVP - Uniforms and Equipment for any jersey or equipment needs in the House League Program
  • Arbitrate disputes within house league
  • Create weekly game schedule
  • Schedule minor officials (time keepers) for each game
  • Identify children and speak to families about our FUN2 or FUN3 team experience
  • Manage any escalations or feedback from parents, and report to the Board as appropriate
  • Report any injuries to Safety Officer

Convenor - Adult House League

  • Organize registered players into balanced teams
  • Coordinate with KVP - Uniforms and Equipment for any jersey or equipment needs in the Adult House League Program
  • Create weekly game schedule
  • Ensure scorekeeper and timekeepers are assigned to each game
  • Manage any escalations or feedback from players, and report to the Board as appropriate
  • Report any injuries to Safety Officer

Convenor - Springette 

  • Work with Registrar to open registration
  • Work with Marketing committee to draft membership communications and advertising
  • Organizes players into balanced teams
  • Works with Director - Purchasing to purchase jerseys 
  • Attends each session to ensure that any issues are addressed in a timely manner 
  • Report any injuries to Safety Officer
  • Tracks attendance and finds back-ups as needed  
  • Schedule timekeepers for each game

Convenor - Tryout/Sort-out 

  • Coordinate with Scheduler to arrange ice for the tryout / sort-out
  • Ensure information and details about the event are widely distributed and posted on the ERA website
  • Have a good understanding of RO Tryout and Team Formation rules at A, B and C level teams
  • Select evaluators for the process who are experienced, neutral and unbiased
  • Liaise with the Head Coach(es) to determine what skills / plays to focus on
  • Arrange on-ice support including event lead, drill creation, scrimmage details, and additional on-ice or bench volunteers
  • Assist in arranging an official exhibition game in conjunction with the Head Coach if required
  • Chair the team selection committee
  • Assist in determining the team(s) in conjunction with the Head Coach, taking into account the evaluator’s assessments
  • Assist with player offers and / or parent discussions as required
  • Report any injuries to Safety Officer

Uniforms & Equipment

  • Coordinate with team managers for jersey / pants issuing and tracking
  • Coordinate with coaches to issue rings / pylons / pinnies for each team
  • Coordinate the issuing of goalie equipment
  • Coordinate with purchasing if new / additional items are needed


  • Understand, follow and distribute LORL rules to all relevant parties
  • Represent ERA at LORL meetings and ensure that pertinent information is shared with ERA Exec and members 
  • Share concerns of ERA with LORL committees as necessary


  • Understand, follow and distribute GLRL rules to all relevant parties
  • Represent ERA at GLRL meetings and ensure that pertinent information is shared with ERA Exec and members 
  • Share concerns of ERA with GLRL committees as necessary

Referee in Chief (RIC) and Referee Development

  • Recruitment of new referees
  • Deep understanding of all rules of ringette and be available to answer questions for coaches, players and members as required
  • Training of new referees, including providing tournament opportunities and information for progressing through the ref levels 
  • Conveying rule changes to coaches (directly or via Coach Development) 
  • Ensure that all games are appropriately staffed
  • Work with Treasurer to ensure timely payment to all refs
  • Track payments against approved budget and report any discrepancies to the Board for review
  • Confirm volunteer hours for high school instructors and submit to the Board for approval

Coach Development

  • Ensure all coaches have valid Coaching Certifications and bench requirements
  • Organize, recruit, encourage, support, guide coaches and bench staff
  • Ensure continual recruitment of coaches at all levels
  • Coordinate regular feedback sessions, ensuring coaches know the latest rules, formal and informal Professional Development sessions, etc.
  • Conduct regular meetings with each team’s bench staff to provide updates and address issues
  • Coordinate Coaching selection interviews as required
  • Ensure bench staff qualifications are up-to-date for the upcoming season including police checks
  • Review TRF’s to ensure team bench staff requirements are met
  • Disseminate safety protocols to bench staff
  • Mentor new coaches, or arrange a mentorship relationship between willing coaches from different teams
  • Develop resources to assist coaches, including drill library, tips and tricks, online resources, etc
  • Work in collaboration with Director of Competition to participate in Head Coach selections
  • Set up a pre-season and post-season coaches meeting to review procedures

Player Development

  • Liaise with Head Coaches to determine team requirements and focus for development (do not assume that every team needs the same support)
  • In conjunction with HC (as required), help coordinate for each team:
    • power skating sessions 
    • Ringette skills sessions
    • physicality sessions
    • shooting practice sessions
    • dryland training
  • Coordinate goalie training for all ERA goalies and goalies-to-be
  • Source outside player development opportunities
  • Coordinate with AHL Convener for player development support from AHL players
  • Coordinate with KVP - Coach Development as required

Marketing and Community Events

  • Organize ringette demos for local groups (ie: Girl Guides/Brownies, Gymnastics clubs, schools etc)
  • Advertising: create and distribute posters, social media promotions, street signs and other marketing materials to promote ERA registration
  • Identify and recommend community events for ERA to participate (requires approval from Board) and register ERA as a vendor/participant (ie: Taste of the Kingsway, Santa Claus Parades, Local MRKT, Farmers Markets etc)
  • Set-up and tear down of any ERA booths/tables etc.
  • Identify and manage engaging activities for ERA members to get involved and promote the sport of ringette



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